Feeling Overwhelmed by Your Data? Use The Marie Kondo Blueprint

Hello ,

Imagine opening your company database and seeing 1,600 rows of customer bookings.

Different dates. Multiple status values. Five expedition categories. Varying prices. Promo codes scattered throughout.

Your brain says: “This is overwhelming. Where do I even start?”

This is the moment where most analysts freeze up or start randomly clicking in Excel.

I know this feeling well. In survey responses from my newsletter audience, “feeling overwhelmed by messy data” is one of the top pain points analysts face. Many have completed SQL courses but still freeze when opening a real database with dozens of tables and thousands of rows.

But confident analysts have a framework. They use what I call The Marie Kondo Blueprint – a systematic approach to organizing messy data into categories that actually spark business insights.

Let me show you how it works.

The Framework: Marie Kondo’s Question Applied to Data

Marie Kondo asks: “Does this spark joy?” When you’re organizing data, you ask a different question:

“Which categories matter for this business decision?”

Not which columns exist. Not what data you have. But which groupings will help you make a decision.

Here’s how I applied this to Summit Adventures.

The Business Question

Lindsey, the CEO, walked into Monday’s meeting with this question:

“I need to understand our expedition performance by category. Which types of expeditions are generating the most revenue?”

She’s NOT asking for a data dump, which would be instant overwhelm. She wants categories (expedition types) and one metric (revenue).

That’s your organizing principle.

The Query: Organized by Category

I ran this query using the Summit Adventure SQL Lab:

-- Revenue performance by expedition category
SELECT 
    e.expedition_type,
    COUNT(DISTINCT ei.instance_id) AS total_trips,
    COUNT(DISTINCT b.booking_id) AS total_bookings,
    SUM(p.amount) AS total_revenue,
    ROUND(AVG(p.amount), 2) AS avg_booking_value
FROM expeditions e
    INNER JOIN expedition_instances ei ON e.expedition_id = ei.expedition_id
    INNER JOIN bookings b ON ei.instance_id = b.instance_id
    INNER JOIN payments p ON b.booking_id = p.booking_id
WHERE p.payment_status = 'completed'
    AND b.status IN ('completed', 'confirmed')
GROUP BY e.expedition_type
ORDER BY total_revenue DESC;

Here’s what we found:

Cultural expeditions: 72 trips, 139 bookings, $374,134 revenue
Photography tours: 97 trips, 193 bookings, $370,333 revenue
Hiking expeditions: 63 trips, 125 bookings, $351,951 revenue
Safari expeditions: 94 trips, 177 bookings, $348,587 revenue
Climbing expeditions: 65 trips, 124 bookings, $298,272 revenue

Cultural expeditions generate the most revenue ($374K) with strong booking volume (139 bookings) and a high average value ($1,959 per booking). Hiking expeditions have the highest average value ($2,095 per booking) despite lower volume, while photography leads in total trips (97) and bookings (193).

This tells Lindsey exactly where to focus:
Marketing should promote cultural trips (revenue leader with strong volume)
Sales should upsell hiking trips (highest per-customer value at $2,095)
Operations should expand photography offerings (highest trip count and booking volume prove demand)

One query. Clear categories. Actionable business insights.

The Marie Kondo Blueprint: Three Steps

Step 1: Identify Your Categories

Ask: “What groupings matter for this decision?”

Not every column is a category. In our example:
✅ expedition_type – Matters (business wants to compare types)
❌ booking_date – Not relevant to this question (we’re not looking at trends)
❌ customer_id – Too granular for this decision (we don’t care about individual customers)

Step 2: Choose Your Metric

What are you measuring within each category?
Revenue (SUM of payments)
Volume (COUNT of bookings)
Average value (AVG of payment amounts)

In business analytics, you usually want all three. They tell different parts of the story.

Step 3: Filter the Noise

Before grouping, remove data that shouldn’t be counted:
Cancelled bookings (Line 12: status IN (‘completed’, ‘confirmed’))
Failed payments (Line 11: payment_status = ‘completed’)
Test data or outliers

This is WHERE you clean up before organizing. Just like Marie Kondo says: handle each item (row) and decide if it belongs in your organized space.

Why This Framework Works Everywhere

The Marie Kondo Blueprint adapts to any business question:

E-commerce: “Which product categories are most profitable?”

GROUP BY product_category

SaaS: “Which subscription tiers generate most revenue?”

GROUP BY subscription_tier

Retail: “Which store locations perform best?”

GROUP BY store_location

The structure stays the same. You’re organizing overwhelming data into categories that help you make decisions.

The GROUP BY Moment

Notice Line 14 in our query: `GROUP BY e.expedition_type`

This is the Marie Kondo organizing moment. It takes 204 individual bookings and organizes them into 5 neat categories.

Without GROUP BY, you see 204 rows of chaos.
With GROUP BY, you see 5 rows of clarity.

That’s the difference between data dependent (overwhelmed by rows) and data confident (organized by categories).

Common Mistakes to Avoid

Mistake #1: Grouping by too many columns

Many analysts write:

GROUP BY expedition_type, booking_date, customer_id, status

This creates thousands of tiny groups instead of meaningful categories. Start with one grouping dimension. Add more only if the business question requires it.

Mistake #2: Not filtering before grouping

If you don’t use WHERE to remove cancelled or failed transactions, your totals will be wrong. Always clean first (WHERE), then organize (GROUP BY).

Mistake #3: Forgetting ORDER BY

Without ordering, your categories appear randomly. Business leaders want to see the top performers first. Always `ORDER BY total_revenue DESC` or your key metric.

Try This Tomorrow

Next time someone asks you to analyze data by category:

1. Ask the Marie Kondo question: “Which categories matter for this decision?”
2. Pick your metrics: COUNT, SUM, AVG – what tells the story?
3. Filter the noise: Use WHERE to remove data that shouldn’t count
4. Group and organize: GROUP BY your categories
5. Sort by impact: ORDER BY your most important metric

You’ll turn overwhelming data into organized insights that business leaders can actually use.

This framework is how confident analysts approach every messy dataset. Not with Excel panic, but with a systematic organizing principle.

Until next time,
Brian

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P.S. The Marie Kondo Blueprint is one of 8 universal frameworks in SQL for Business Impact. Each framework gives you a mental model for approaching different business problems – not just SQL syntax. If you want to learn all 8 frameworks with complete scenarios, you can join the waitlist for the next cohort at [sqlforbusinessimpact.com](https://sqlforbusinessimpact.com).

P.P.S. What data feels most overwhelming to you right now? Reply and tell me – I might feature your scenario in a future email. I read every response.